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Job Title: Admin Assistant

About The Role

Bureau Veritas Qatar is seeking a highly organized, proactive, and resourceful Admin Assistant to support office operations and provide executive-level administrative assistance to management. The successful candidate will play a key role in ensuring smooth day-to-day administrative activities, coordinating business schedules, managing documentation, and supporting communication across departments and stakeholders.

Key Responsibilities

Provide comprehensive administrative and clerical support to ensure efficient office operations. Manage calendars, appointments, meetings, and travel arrangements for senior management. Coordinate internal and external meetings, including preparation of agendas, presentations, meeting materials, and minutes of meetings. Act as a point of contact between executives, employees, clients, and external stakeholders. Screen and manage incoming correspondence, emails, phone calls, and visitor inquiries. Prepare business correspondence, reports, presentations, and confidential documents. Maintain accurate filing systems, records, and databases, both electronic and physical. Track action items and follow up with relevant departments to ensure timely completion of management requests. Coordinate travel bookings, hotel accommodations, visa arrangements, and expense documentation for management when required. Support document control activities, including scanning, filing, archiving, and maintaining records. Assist with procurement activities, office supply management, and vendor coordination. Support company events, management meetings, training sessions, and corporate initiatives. Prepare periodic administrative reports and presentations for management review. Handle confidential and sensitive information with a high level of professionalism and discretion. Assist in improving administrative processes and ensuring compliance with company procedures. Perform other administrative and executive support duties as assigned by management.

Requirements

3-5 years of experience in Administration, Executive Assistant, Personal Assistant, or Office Coordination roles. Previous experience supporting senior management or executives is preferred. Experience working in Qatar is an advantage. Excellent organizational and time management skills with the ability to prioritize competing tasks. Strong proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and Power Point. Excellent verbal and written communication skills in English. Ability to handle confidential information with discretion and professionalism. Strong interpersonal skills and ability to interact effectively with employees, clients, and stakeholders at all levels. Ability to work independently, meet deadlines, and manage multiple priorities in a fast-paced environment. Bachelor's degree or Diploma in Business Administration, Office Management, or a related field preferred.

What We Offer

Opportunity to work with a global leader in Testing, Inspection, and Certification (TIC). Collaborative and supportive work environment. Exposure to executive-level operations and business management activities. Professional development and career growth opportunities. Competitive package in line with market standards.

Location: Doha, Qatar

Job Type: Full-time